FOI 2026/1665

I would like to request the following information:

1. Your organisation’s internal business case template (blank), and any current internal guides or best practice documents for staff on how to prepare or write a business case. Please include criteria, requirements, or assessment checklists if available.
2. Any internal guides or standing instructions for your budgetary committee(s) on how business cases are to be assessed or reviewed, including any scoring methodologies, criteria, or objective assessment processes.
3. Your current procurement strategy template (blank), or any process documentation relating to the waiver process that may run alongside the business case.
4. Your organisation’s standing financial instructions (SFIs), or equivalent document governing procurement thresholds and authorisation limits.
5. Your Data Protection Impact Assessment (DPIA) template (blank), and any supporting internal guides for staff on how to complete a DPIA.
6. A single example of a business case for a project or solution involving digital technology or a digital supplier, approved by your organisation in the last 18 months. Please redact or remove any information that is commercially sensitive or personal data as required by law. If your organisation has not approved any such business case in this period, please provide an example from the last 18 months for a project or solution involving an external supplier (not involving digital technology). If neither are available, please confirm this.

If any of the above information is not held, or only held for certain departments or areas, please provide what is available and indicate the applicable directorate/area.

Please provide documents in a machine-readable format (such as PDF, DOCX, or XLSX) wherever possible.

If you believe responding to this request in full would exceed the FOIA cost limit, I would be grateful for advice and assistance as to how I might refine or reduce the scope to bring it within limit.

1. There is no standard business case template, we use best practice as outlined on the NHS England website taking into consideration the nature of the services/ goods to be commissioned.
2. There are no standard scoring guides to assess business cases. A business case would have a number of options, along with the preferred option which outlines the key advantages and disadvantages.
3. There is no procurement strategy, however we have a five-year strategy which outlines the commissioning vision. The Procurement policy is available on the website which includes the waiver process. To assist you please find below a link to the policy.

NHS GM Procurment Policy v1.9

4. The Procurement policy includes the financial thresholds to take into consideration when commissioning goods and services. The Procurement policy can be accessed by the link above which includes reference to the SFIs and the Financial Scheme of delegation.

5.

**Word documents were sent to the requester with this response.  If you require a copy of the full response, together with the attachments, please contact NHS GM’s FOI team – nhsgm.foi@nhs.net **

6.

**A PDF document was sent to the requester with this response.  If you require a copy of the full response, together with the attachments, please contact NHS GM’s FOI team – nhsgm.foi@nhs.net **